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    Sponsor & Exhibitor Dashboard

    Important Dates

    Exhibitors

    Deadline Material
    Upon form submission Payment is requested
    July 13, 2018 Florida Council on Aging will assign exhibit booth numbers and will email all exhibitors.  EXHIBIT HALL MAP
    July 20, 2018 Final day to book hotel rooms at the reduced rate https://tinyurl.com/FCOA2018-Hotel or 1 (888) 236-2427
    July 20, 2018 Names and emails of the 2 booth representatives.  Email to moreinfo@fcoa.org
    August 1, 2018 Please submit commitment form to participate in the Exhibit Hall Silent Auction by this date.  Form to participate.
    August 1, 2018 If you are requesting any audiovisual equipment, all requests must be submitted by this date to moreinfo@fcoa.org
    August 3, 2018 Deadline for any orders (including power) for the exhibit hall https://exhibitservices.net/event_home/FCOA2018-1508179633635x559653634057175040
    August 8, 2018 Final day to pre-register for the Conference (additional exhibitors for August 13th & 14th, full conference registrations for August 13th-15th and/or Wednesday, August 15th single day registrations)
    After August 8, 2018 Please register on-site at the Tampa Marriott Waterside.
    August 13-15, 2018 Florida Conference on Aging

    *FCOA is not responsible for any items that are directly shipped to the hotel and FCOA will not pay acceptance or storage fees imposed by the hotel for shipped packages.  Further, FCOA staff cannot help with transport of items to or from the exhibit hall, but we will gladly call bell staff to assist as needed.

    Sponsors

    Deadline Material
    Upon form/proposal submission Payment is requested
    Upon form/proposal submission Logo is requested for the website, signage and marketing collateral in .png; .jpg; or .eps format
    Upon form/proposal submission Hyperlink is requested for the FCOA website
    July 13, 2018 Florida Council on Aging will assign exhibit booth numbers and email all exhibitors
    July 13, 2018 Final day to register for the Florida Conference on Aging at the reduced registration rate
    July 13, 2018 If conducting a workshop, the description and names of all presenters must be sent to moreinfo@fcoa.org prior to this date
    July 14, 2018 Final day to book hotel rooms at the reduced rate https://tinyurl.com/FCOA2018-Hotel or 1 (888) 236-2427
    July 20, 2018 Names and emails of the 2 booth representatives (if applicable) and names and emails of complimentary registrations due (if applicable).  Email to moreinfo@fcoa.org
    July 20, 2018 RSVP Due for VIP Reception - See sponsorship commitment letter with details regarding invitations for sponsors at the Silver Level Sponsorship or higher
    July 27, 2018 Name and email for the head table representative who will be representing your company.  Not included with all sponsorships.  See sponsorship commitment letter to determine if this is a benefit.  Email to moreinfo@fcoa.org
    July 27, 2018 Conference program advertising is due.  See sponsorship commitment letter to determine if this is a benefit.  Submit in .pdf, .eps, .gif or .jpg.
    July 31, 2018 Confirm to FCOA whether or not you will be including an item in the attendee tote bags by emailing moreinfo@fcoa.org.  See your sponsorship commitment letter to determine whether or not this is one of your benefits.  FCOA must receive these items by August 3rd at the FCOA Offices
    August 1, 2018 Please submit commitment form to participate in the Exhibit Hall Silent Auction by this date
    August 1, 2018 If you are requesting any audiovisual equipment, all requests must be submitted by this date to moreinfo@fcoa.org
    August 3, 2018 Deadline for any orders (including power) for the exhibit hall https://exhibitservices.net/event_home/FCOA2018-1508179633635x559653634057175040
    August 8, 2018 Final day to pre-register for the Conference (additional exhibitors for August 13th & 14th, full conference registrations for August 13th-15th and/or Wednesday, August 15th single day registrations)
    After August 8, 2018 Please register on-site at the Tampa Marriott Waterside
    August 12, 2018 Sponsor VIP Reception - Invitation Only. 
    August 13-15, 2018 Florida Conference on Aging
    Varies Newsletter advertising deadline will be determined after the AgeWise issue is selected by the sponsor

    *FCOA is not responsible for any items that are directly shipped to the hotel and FCOA will not pay acceptance or storage fees imposed by the hotel for shipped packages.  Further, FCOA staff cannot help with transport of items to or from the exhibit hall, but we will gladly call bell staff to assist as needed.

    Exhibit Schedule

    Monday, August 13, 2018

    • 10:00 AM - 4:00 PM - Set up
    • 5:00 PM - 7:00 PM - Exhibit hall is open/Opening Reception

     

    Tuesday, August 14, 2018

    • 7:30 AM - 8:30 AM - Exhibit hall is open/Continental Breakfast
    • 10:15 AM - 11:00 AM - Exhibit hall is open
    • 2:30 PM - 3:30 PM - Exhibit hall is open/Closing Reception

     

    Exhibitors are encouraged and welcome to participate in all conference meetings, workshops, luncheons and events on Monday, August 13th and Tuesday, August 14th.  Your exhibit fee includes the opportunity to fully participate.  (To participate in the August 13, 2018 Pre-Conference Intensive there is an additional fee.)